Manage Candidates Add/Move to Requisition Email Trigger Update

This email is triggered when an applicant is added to a requisition from Manage Candidates, Candidate Search, Manage Applicants, or the Add Submission page of the Requisition Snapshot. This email can be sent to External Applicant, Internal Applicant, Applicant Reviewer(s), OU Approver, Hiring Manager, Requisition Owner(s). This email can be configured as a Notification type email. This email is active by default and can be found in the Recruitment action type section of Email Management.

Use Case

Use this trigger to notify applicants or hiring managers when an applicant is added to a requisition. Applicants can be added to requisitions that they did not apply to from the View Requisition Details page. Applicants require this email as it includes a link to the requisition they were added to so that they can complete the application.

The Availability setting for this email can be configured so that the email triggers for external candidates. The system checks the indirect OU designations for external candidates and sends the appropriate emails for which they meet the availability criteria.

The PASSWORD.RESET.URL email tag is a link that opens a page on which the user can create a password. If this email is sent multiple times to the same recipient, then this URL is regenerated each time and the previous URL is no longer valid. Also, the password reset URL is only valid for 48 hours. If the user does not reset their password within the 48-hour validity period, then the user must click Forgot Password? again to get a new password reset URL.

Configuration Note: When creating the Add Applicant email, be sure to include the PASSWORD.RESET.URL tag so that applicants who do not have a profile on the career site will have quick access to the password creation page. When applicants click the link, they are taken to a page for the career site that prompts them to define a password.

When an applicant submits an application, a notification email can be sent to External Applicant, Hiring Manager, Internal Applicant, or Requisition Owner.

This email also applies to applications submitted via a mobile device. For mobile submissions, the email may be triggered multiple times, depending on the number of times the application is submitted. For example, if the applicant submits a partially completed application from their mobile device, and then completes and submits the application from a desktop device, the Application Confirmation email is sent both times the application is submitted.

The Availability setting for this email can be configured so that the email triggers for external candidates. The system checks the indirect OU designations for external candidates and sends the appropriate emails for which they meet the availability criteria.

Use Case: Use this trigger to send confirmation emails to applicants after they successfully complete an application.