New UI - ILT Roster

With this enhancement, the ILT Roster pages are upgraded with a new user interface. With these interface changes, no functionality changes are included.

To activate the new ILT – Roster UI modifications, administrators can go to ADMIN > TOOLS > LEARNING > LEARNING PREFERENCES > FEATURE ACTIVATION PREFERENCES. In the User Interface Modifications – ILT Roster pages section, click ACTIVATE. Deactivation will revert back to legacy user interface.

If activated, the new UI appears for the following:

• ILT Roster pages
  • Parent Roster
  • Attendance and Scoring
  • Exception Requests
• Exception Request pages
  • Current
  • Past Requests
• Waitlist pages
  • Current by User
  • Current by Session
  • Past Requests

To access the ILT Roster , go to ILT > MANAGE EVENTS AND SESSIONS.

Before

After

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME

PERMISSION DESCRIPTION

CATEGORY

Attachments in Transcript - Manage

Grants ability to upload new attachments and delete existing attachments for LOs on a user's transcript. Users with this permission are automatically granted permission to view attachments. This permission can be constrained by OU, User's OU, User Self and Subordinates, User, User's self, User's ILT Provider, ILT Provider, and Instructor.

Learning Administration

Attachments in Transcript - View

Grants ability to view attachments that have been uploaded for LOs on a user's transcript. This permission can be constrained by OU, User's OU, User Self and Subordinates, User, User's self, User's ILT Provider, ILT Provider, and Instructor.

Learning

Exceptions - Manage

Grants ability to approve or deny Instructor Led Training Exception requests (e.g. availability exceptions, pre-requisite exceptions). This permission works in conjunction with the Event - View and Exceptions - View permissions. This is an administrator permission.

Learning - Administration

Exceptions - View

Grants view-only access to instructor led training exception requests, via the ILT Events and Session screen. This permission works in conjunction with the Events - View permission. This is an administrator permission.

Learning - Administration

Roster - Add Attachments

Grant user the ability to upload files to the Roster page. User must also have Manage Roster or View Roster permission. This is an administrator permission.

Learning - Administration

Roster - Add Pending Users

Grant ability to add pending users to the ILT session roster. The administrator must also have the Roster - Manage or Roster - View permission. This permission cannot be constrained. This is an administrator permission.

Learning - Administration

Roster - Add Users

Grants ability to add named users to class rosters for instructor led training sessions. This permission works in conjunction with the Roster - View permission. This permission can be constrained by OU, User's OU, ILT Provider, and User's ILT Provider. This is an administrator permission.

Learning - Administration

Roster - Batch Withdrawal or Move Users

Grants ability to withdraw multiple users for an instructor led training session class roster, or to move them from one class roster to another. This permission works in conjunction with the Roster- View permission.

Learning - Administration

Roster - Email Registered Users

Grants ability to send a custom email message to all students listed on the roster for an instructor led training session. An additional link appears on ILT roster page for sending such messages. This is an administrator/ILT instructor permission.

Learning - Administration

Roster - Increase Seats

Grant user the ability to increase the session's available seats when adding users to the session roster if the added users exceed the number of available or reserved seats. User must also have Manage Roster or View Roster permission. This permission cannot be constrained. This is an administrator permission.

Learning - Administration

Roster - Manage

Grants ability to manage instructor led training session rosters, including updating attendance, and marking the ILT session complete to update student transcripts. A variety of other features are available depending upon additional roster permissions. This permission works in conjunction with Events - View, Sessions - View, and Roster - View permissions. This permission can be constrained by Instructor, User as Instructor, ILT Provider, and User's ILT Provider. This is an administrator permission.

Learning - Administration

Roster - View

Grants view-only access to instructor led training session rosters. This permission works in conjunction with Events - View and Sessions - View permissions. This permission can be constrained by Instructor, ILT Provider, User's ILT Provider, and User as Instructor. This is an administrator permission.

Learning - Administration

Roster - View Evaluation Status

Grants ability to view whether students' learning evaluations are pending for a given session. Without this permission, the admin sees status "completed" for any users who are actually in pending evaluation status on the roster This permission works in conjunction with Roster - View permission. This is an administrator permission.

Learning - Administration

Roster - Withdrawal Penalty Override

Grants ability to override the withdrawal penalty when withdrawing a student from an ILT session. This permission works in conjunction with the Events - View, Sessions - View, Roster - View and Roster - Manage permissions. This is an administrator permission.

Learning - Administration

Session Details - View Student Roster

Allows user to view student roster for a given ILT session via a link on ILT session details screen when searching for training, and from transcript details screen after a session has been added to the user's transcript. This is an end user permission.

Learning

View Transcript Item

Grants ability to view details of learning objects that appear on the transcript (training record), by clicking on the name of the learning object. Users must also have the Bio About - View permission in order to access the transcript within Universal Profile. This permission can be constrained by OU, User's OU, User Self and Subordinates, User, or User's Self. This is an end user permission.

Learning - Administration

Waitlists - Manage

Grants ability to approve or deny instructor led training waitlist requests. This permission works in conjunction with the Events - View and Waitlists - View permissions. This is an administrator permission.

Learning - Administration

Waitlists - View

Grants view-only access to instructor led training session waitlists, via the ILT Events and Sessions screen, enabling the user to view the waitlists for various ILT sessions. This permission works in conjunction with Events - View and Sessions - View permissions.

Learning - Administration