New UI - ILT Events and Session Administration

With this enhancement, the ILT - Manage Events and Sessions pages are upgraded with a new user interface. With these interface changes, no functionality changes are included.

To activate the new ILT – Manage Events and Session Administration UI modifications, administrators can go to ADMIN > TOOLS > LEARNING > LEARNING PREFERENCES > FEATURE ACTIVATION PREFERENCES. In the User Interface Modifications section, click ACTIVATE.

Activation will update the user interface for Materials Administration, Deep Link Administration, Training Request Approval, ILT Events and Session Administration, Course Catalog Administration, and Curricula Administration. Deactivation will revert back to legacy user interface.

If activated, the new UI appears for the following:

  • ILT - View Session pages
  • Cancel Session pages
  • Schedule Wizard pages
  • Parts Schedule pages
  • Events Calendar from within session selection
  • Details - including QR Code, Request form, Training Contact, Upload attachment, Cost, Penalty, Pre-Work, Course Code, Prerequisites
  • Emails and Custom Emails
  • Pricing
  • Training Units
  • Interest Tracking
  • vILT session options (Webex)

To access ILT – Events and Session Administration, go to ADMIN > TOOLS > LEARNING > CATALOG MANAGEMENT > EVENTS AND SESSIONS.

Before

After

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Sessions - Create

Grants ability to create new instructor led training sessions. This permission works in conjunction with Events - View and Sessions - View permissions. Administrators can only create sessions for events for which they have the availability to view. When adding users to a session in which the session roster is full, this permission grants the ability to increase the session's available seats. This permission can be constrained by OU, User's OU, Instructor, User as Instructor, Facility, Facilities Owned by User, ILT Provider, User's ILT Provider, User, and User Self and Subordinates. This is an administrator permission.

Note: The "Restrict to User as Instructor" constraint is available, but it does not actually constrain the permission.

Learning - Administration
Sessions - Edit Grants ability to edit/update existing instructor led training sessions. This permission works in conjunction with Events - View and Sessions - View permissions. Administrators can only edit sessions for which they have the availability to view and edit. When adding users to a session in which the session roster is full, this permission grants the ability to increase the session's available seats. This permission can be constrained by OU, User's OU, Instructor, User as Instructor, Facility, Facilities Owned by User, ILT Provider, User's ILT Provider, User, and User Self and Subordinates. This is an administrator permission. Learning - Administration
Sessions - View

Grants view-only access to instructor led training sessions, enabling the user to view all details/options that were selected when the session was created. This permission works in conjunction with the Events - View permission. This permission can be constrained by OU, User's OU, Instructor, Facility, Facilities Owned by User, ILT Provider, User's ILT Provider, User, User as Instructor, and User Self and Subordinates. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

 Learning - Administration