Certification Bypass Approval for Expired Completion Requests

Expired certifications can now be configured to bypass the approval process for completion with the help of this new feature.

Prior to this enhancement, when a candidate had to renew an expired certification, it generated a completion verification approval request, which was sent to the administrators and certification owners for approval.

With this enhancement, the administrators and certification owners can disable the requirement for an approval request for the completion of an expired certification. If disabled, the expired certifications do not require completion approvals if the user completes all certification renewal requirements, thus bypassing the approval workflow.

The key features of this enhancement are as follows:

There is a new setting called Verification required upon completion of expired period which is enabled by default. When the verification setting is disabled, the completion approval request for an expired certification is not generated, thus bypassing the need for approval.
An administrator or a certification owner can enable or disable the verification setting on one or all certification periods depending on certification renewal requirements.

Before

After

To access this feature, go to ADMIN > TOOL > LEARNING > CATALOG MANAGEMENT > CERTIFICATIONS > CREATE A NEW CERTIFICATION > SCHEDULING.

Note: The navigation instructions to access the Certification Management page may vary, as it is configurable by system administrators.

Configuring the certification completion approval

Expired certification completion will require a completion approval:

Expired certification completion will not require a completion approval:

How Does this Enhancement Benefit My Organization?

This enhancement allows users to renew their expired certification immediately without waiting for completion approval. It also allows managers to better track the current certification statuses without waiting for administrators to approve.

Considerations

All completion approval requests that have already been generated still need to be approved. The setting can be changed at any time for any existing certifications, and it applies to any expired training completion approvals that are generated after the setting is changed.

Implementation

This functionality is automatically available for all organizations using the Learning module. The setting is enabled by default for all certifications and certification periods which maintains the existing expired completion approval behavior. To remove the completion approval for expired training, edit your certifications and disable this option

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME

PERMISSION DESCRIPTION