Edge Import - Learning Load Enhancements (Transcript Loads)

With this enhancement, the Curriculum Transcript, External Training, ILT Transcript, Material Transcript, Online Course Transcript, OLCO Transcript, Test Transcript, and Video Transcript loads now include the following features:

  • Show user performing the load as the actor in Transcript History
  • Due Date edited time in Transcript History is the time when data was loaded
  • Due Date acceptable format and default value

This enhancement only impacts the following load types:

  • Curriculum Transcript
  • External Training
  • ILT Transcript
  • Material Transcript
  • OLCO Transcript
  • Online Transcript
  • Test Transcript
  • Video Transcript

Bulk API is also supported with these enhancements.

Show user performing the load as the actor in Transcript History

Prior to this enhancement, when the transcript due date was updated via Edge Import, Transcript History indicated that the learner had updated the due date.

With this enhancement, when the transcript due date is updated via Edge Import, Transcript History now indicates that the person who performed the load is the person who edited the due date.

This enhancement only applies to due date modification in the Transcript History.

Due Date edited time in Transcript History is the time when data was loaded

Prior to this enhancement, when the due date for a training item was updated via Edge Import, Transcript History listed the due date as the time at which the due date was updated.

With this enhancement, when the due date for a training item is updated via Edge Import, Transcript History now indicates the load time as the time at which the due date was updated.

This enhancement only applies to due date modification in the Transcript History.

Due date acceptable format and default value

The Due Date field accepts the following format: DATE HH:MM:SS +/- UTC offset.

Prior to this enhancement, if the time was not provided, Edge Import would consider 00:00:00 as the default time.

With this enhancement, to better support transcript data updates, the default time format within Edge Import is updated to be similar to portal functionality.

  1. The Due Date field continues to accept DATE HH:MM:SS +/- UTC offset.
  2. If the Due Date time is not provided, the time defaults to 23:59:00.
  3. If the UTC offset is not provided, the offset defaults to UTC.

The following Due Date formats are accepted and available in the template guide:

  1. Valid Date Only
    1. Due date provided in the file: 01-01-2023
    2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 23:59:00 OFFSET: UTC
  2. Valid Date and Time
    1. Due date provided in the file: 01-01-2023 11:11
    2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 11:11:00 OFFSET: UTC
  3. Valid Date with Offset
    1. Case 1: Valid offset
      1. Due date provided in the file: 01-01-2023 +5
      2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 23:59:00 OFFSET: +5
    2. Case 2: Offset provided as 0; because 0 is not valid, UTC is used.
      1. Due date provided in the file: 01-01-2023 +0
      2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 23:59 OFFSET: UTC
  4. Valid Date and Time with Offset
    1. Case 1: Valid offset
      1. Due date provided in the file: 01-01-2023 11:11 +5
      2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 11:11 PM OFFSET: +5
    2. Case 2: Offset provided as 0; because 0 is not valid, UTC is used.
      1. Due date provided in the file: 01-01-2023 11:11 +0
      2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 11:11 OFFSET: UTC

How Does this Enhancement Benefit My Organization?

This enhancement provides improved due date audit and format.

Implementation

This functionality is automatically enabled for all organizations using Edge Import. The template guide in Edge Import will be updated to reflect this enhancement.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Access Edge Import Grants access to the Edge Import tool, which enables administrators to load data into their portal. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Curriculum Transcripts Load Grants access to the Curriculum Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - External Training Load Grants access to the External Training data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - ILT Transcripts Load Grants access to the ILT Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Material Transcripts Load Grants access to the Material Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - OLCO Transcript Load Grants access to the Online Content Transcript and Online Content Transcript Custom Field data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Online Transcripts Load Grants access to the Online Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Video Transcripts Load Grants access to the Video Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Test Transcripts Load Grants access to the Test Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import