Edge Import - Learning Enhancements (Transcript Loads)

With this enhancement, the Transcript Loads within Edge Import include the following updates:

  • Enhanced ability to update due date
  • Improved support for training versioned with "Replace" option
  • More flexibility when updating transcripts to "Completed"
  • "Transcript Status" field is optional when "Registration Number" is selected as unique identifier

Enhanced ability to update due date

Prior to this enhancement, the Due Date could be updated using the appropriate learning object transcript load. However, if the learning object was associated with a curriculum, then the due date is not updated for the learning object within the curriculum. In addition, existing due dates could not be removed using Edge Import.

With this enhancement, a new optional Due Date Action type field is added to all transcript loads except ILT Transcript and Curriculum Transcript. This field allows administrators to remove due dates or update due dates for learning objects within a curriculum when the due date for the child is updated using Edge Import.

The Due Date Action type accepts the following values:

  • Update ONLY for this transcript - This option will update the due date only for the selected learning object type, and it will not update the due date for learning objects within a curriculum.
  • Update for ALL LO associated transcript - This option will update the due date for the selected learning object type, including if the learning object is within a curriculum.
  • Delete ONLY for this transcript - This option will delete the due date only for the selected learning object type, and it will not delete the due date for learning objects within a curriculum.
  • Delete for ALL LO associated transcript - This option will delete the due date for the selected learning object type, including if the learning object is within a curriculum.

Use Case: The Edge Import Online Course Transcript load is used to update the due date of an online course to July 1. This online course exists in a curriculum and has a due date in the curriculum of August 6. If the value in the Due Date Action type field is "Update for ALL LO associated transcript," then the data load updates the online course due date to July 1, including the due date within the curriculum.

This enhancement applies to the following load types: Material Transcript, Online Course Transcript, Online Content (OLCO) Transcript, Test Transcript, Video Transcript

Improved support for training versioned with "Replace" option

When training is versioned with the Replace option while a learner's transcript is not completed, the old and new version of the training share the same regnum in the user's transcript.

Prior to this enhancement, Edge Import did not allow organizations to update the new version of the training if the old version and the new version share the same regnum.

With this enhancement, Edge Import now supports the ability to update the new version of the training even if it shares the same regnum as an older version on the user's transcript.

The updated template guide should be reviewed for considerations.

This enhancement applies to the following load types: Curriculum Transcript, Material Transcript, Online Course Transcript, Test Transcript

More flexibility when updating transcripts to "Completed"

With this enhancement, Edge Import can now be used to update a transcript status to "Completed" even if the current transcript status is not supported in Edge Import. For example, Edge Import can now update a transcript status from "Registered/Past Due" to "Completed." Some restrictions apply and are included in the updated template guide.

This enhancement applies to the following load types: Curriculum Transcript, Material Transcript, Online Course Transcript, Test Transcript, Video Transcript

"Transcript Status" field is optional

With this enhancement, the Transcript Status field is optional when Registration Number is selected as the unique identifier for updating transcripts. This allows Edge Import to be used to update a transcript metadata field even when the current transcript status is not supported by Edge Import.

This enhancement applies to the following load types: Curriculum Transcript, Material Transcript, Online Course Transcript, Online Content (OLCO) Transcript, Test Transcript, Video Transcript

Starter Guide

Select this link to download the Edge Import - Learning Starter Guide.

Select this link to download the Edge Import Learning Loads Migration Guide.

Implementation

This functionality is automatically enabled for existing Edge Import customers. Template Guides in Edge Import are updated to reflect these enhancements. These enhancements are also supported in Bulk API. Bulk API can be purchased and installed in Edge Marketplace and is separate from Edge Import.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Access LMS - Curriculum Transcripts Load Grants access to the Curriculum Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - ILT Transcripts Load Grants access to the ILT Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Material Transcripts Load Grants access to the Material Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Online Transcripts Load Grants access to the Online Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - OLCO Transcript Load Grants access to the Online Content Transcript and Online Content Transcript Custom Field data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Test Transcripts Load Grants access to the Test Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Video Transcripts Load Grants access to the Video Transcripts data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import