Email on Manage Candidates (Early Adopter) – Send Bulk Emails

This functionality is not available at the start of UAT.

Prior to this release, recruiters were only able to send one email to one candidate at a time.

With this release, recruiters can send a common email to multiple candidates at the same time and use tags to customize the email for an individual candidate.

Note: When setting up bulk emails, on the Send Email flyout, all selected candidate names appear in the To: field for reference purposes only. When the emails are sent, only the name of the receiving candidate appears in the To: field.

Starter Guide

Select this link to download the Manage Candidates Starter Guide.

Implementation

This functionality is automatically enabled for all organizations with Email from Managed Candidates enabled.

Considerations

  • The maximum number of bulk email that can be sent to candidates is 20.
  • This functionality does not apply to candidates submitted via Suggested Referrals.
  • The Preview mode displays tags resolve for the first selection only.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicants: Comments - Manage

Grants ability to view and manage comments for applicants.

This permission also defines whether comments posted when an interviewer submits an interview recommendation are posted to the Comments section on the Applicant Profile tab. Note: Interview recommendation comments for interviewers who have this permission display on the Applicant Profile tab. For interviewers who do not have this permission, the comments do not display on the Applicant Profile tab.

Recruiting
Applicants: Comments - View Grants ability to view comments for applicants. Recruiting
Applicants: Add/Move to Requisition

Grants ability to add or move applicants to requisitions the applicant did not apply for. This permission can be constrained by OU, User's OU, and Grade.

Recruiting
Applicants: Status Change Grants ability to change applicant status for any applicant to whom the user already has access. This permission cannot be constrained. Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting