Standardize Curriculum Completion Date Logic

With this enhancement, the logic for the designation of curriculum completion dates has been standardized across various training completion scenarios in the Learning Management System (LMS). The general rule is that the date of curriculum completion will be the date the user completed the last child training item within the curriculum.

This functionality is in an Early Adopter status with the July '21 release, and organizations can choose to opt-in at this time. With the October '21 release, all portals will have the standardized curriculum completion date logic automatically enabled.

Additional considerations apply to certain training types and specific system scenarios:

Last Completed Child Training Item is an Event

Prior to this enhancement, if the last child training item completed in the curriculum was an event, the curriculum completion date would always reflect the date the roster was submitted, ignoring the Default Session Completion Date option set in ILT Preferences.

With this enhancement, if an event is the last child training item to be completed in a curriculum and it triggers a completion for the parent curriculum, the curriculum completion date will be the same as the event's completion date. The event completion date is determined by the session completion date, which observes the Default Session Completion Date setting defined in ILT Preferences.

Express Class, Training Update Tool, On the Job Training (OJT) Material, Edge Import

Prior to this enhancement, if the last child training item in a curriculum was completed through a completion tool, such as Express Class, the Training Update Tool, On the Job Training, or Edge Import, the curriculum completion date reflected the date the job was executed and not the completion date that was specified.

With this enhancement, when the completion of the last child training item in a curriculum is triggered by one of these tools, the curriculum completion date will reflect the date of the most recently completed child training item within the curriculum.

Considerations for Completion Tool Completions:

  • Q: What if the curriculum was already in a Completed status at the time the Express Class was executed?
    • A: If all of the curriculum's minimum completion requirements have been met, the completion date of the curriculum will not be altered by a child training being marked complete.
  • Q: What happens if the tool defines the completion date of a child training as a date prior to the curriculum's assignment date?
    • A: The child training will be marked complete using the date specified. The curriculum completion date will reflect the latest completion date amongst other child training items required to complete the curriculum.
  • Q: What happens if all child training items have completion dates prior to the curriculum assignment date?
    • A: The curriculum completion date will still be the date of the most recently completed child training item within the curriculum, even if the completion date is prior to the assignment date.

Training Equivalencies

Prior to this enhancement, if the last child training item within a curriculum was completed via a retroactive training equivalency, the curriculum completion date would be the date the training equivalency was configured in the Course Catalog, instead of the date of the most recently completed child training item within the curriculum.

With this enhancement, when the last training item to trigger completion of a parent curriculum is marked complete through a retroactive training equivalency, the curriculum completion date will reflect the date of the most recently completed child training item within the curriculum. Training Equivalencies that are not applied retroactively are not impacted.

Child Training Versioned with Versions Equivalent Option

Prior to this enhancement, when a child training was versioned using the Versions Equivalent option and a new curriculum version was triggered and assigned to a user, the new curriculum version's completion date would be the same as the versioning date.

With this enhancement, when a child training item is versioned using the Versions Equivalent option and a new curriculum version is triggered and assigned to a user, the new curriculum version's completion date will be the date of the most recently completed child training item within the curriculum.

Considerations

The following considerations apply to this functionality:

  • This enhancement is not retroactive. Once the standardized curriculum completion date logic is activated, the logic will only be applied to future curriculum completions.
  • If a curriculum is marked complete by a training equivalency or a language equivalency, the curriculum completion date will always match its equivalent training completion date. Child training completion dates are not considered in this scenario.
  • If all the child training items in a curriculum are already completed, and the curriculum is assigned via the Learning Assignment Tool without the Assign New Occurrence option enabled, the curriculum completion date will be the date of the most recently completed child training item within the curriculum.

Implementation

This enhancement is currently in an Early Adopter status, and can be self-activated by an administrator via the Learning Feature Activation Preferences page. With the October '21 release, all portals will have the standardized curriculum completion date logic automatically enabled.

Permissions

The following existing permission applies to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Learning Features Self Activation Grants access to the Feature Activation Preferences page, where an administrator can activate new features associated with Learning, Connect and Extended Enterprise. Learning - Administration