Ability to Submit Session Roster Before End Time Overview

Prior to this enhancement, the session roster could not be submitted until the last part of the session had concluded. This caused delays in submitting the roster in instances where the session concluded before the scheduled end time. Consequently, users who attended the session could not reach a Completed status immediately after the session effectively ended.

With this enhancement, a new preference is added to the Corporate Settings section in ILT Preferences to enable administrators to submit the roster prior to the end of the session once the last session part has started. This allows for more flexibility in managing the roster. In addition, this gives students time to complete post-work prior to leaving the classroom for sessions that end before the scheduled end time.

Note: To access ILT Preferences, go to Admin > Tools> Learning > Learning Preferences > ILT Preferences.

Click here to access the ILT Enhancements - Submit Session Roster Before End Time starter guide.

Considerations

  • Only traditional classroom sessions are supported with this enhancement (vILT sessions are excluded).
  • Existing sessions created prior to this enhancement are supported.
  • If the roster is submitted ahead of time (i.e., before the end time of the last session part), it does NOT affect the training hours granted to users marked Complete.

Implementation

This functionality is available in portals using Learning.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
ILT Preferences - Manage Grants ability to configure a variety of default settings that apply to new instructor led training events and sessions. This permission can be constrained by OU and User's OU. This is an administrator permission. Learning - Administration
Roster - Manage Grants ability to manage instructor led training session rosters, including updating attendance, and marking the ILT session complete to update student transcripts. A variety of other features are available depending upon additional roster permissions. This permission works in conjunction with Events - View, Sessions - View, and Roster - View permissions. This permission can be constrained by Instructor, User as Instructor, ILT Provider, and User's ILT Provider. This is an administrator permission. Learning - Administration