Enhanced Date Support for Offer Letters

Prior to this enhancement, the numeric format of dates in offer letters resulted in hiring challenges, payroll errors, legal issues, and candidate confusion. The date appeared in numeric format (04/05/2020) and was localized based on the person viewing the offer letter. Issues occurred when the localized date format of the recruiter who created the offer letter was different than the date format of the candidate.

The following workflow occurred prior to this enhancement and shows how the date format changed depending on the localization of the date for the recruiter and candidate:

With this enhancement, all dates on the offer letter will now appear in alphanumeric format. The date will also be in the localized format of the person who created the offer letter.

Applicable Offer Letter Tags with Dates

For recruiters and candidates and for legal purposes, it is important that all dates on the offer letter accurately reflect the intended offer letter dates as defined by the recruiter. The following tags that can be included when creating an offer letter will now appear in alphanumeric format to ensure date accuracy:

  • ACTION.DATE
  • APPLICANT.STATUS.CHANGE.DATE
  • APPLICATION.DATE
  • JOB.COMPENSATION.RANGE.MAX
  • JOB.COMPENSATION.RANGE.MIN
  • JOB.OPENINGS.NUMBER
  • JOB.TARGET.HIRE.DATE
  • OFFER.BONUS
  • OFFER.DATE
  • OFFER.HOURLY.RATE
  • OFFER.LABOR.HOURS
  • OFFER.PAY.CYCLE
  • OFFER.SALARY
  • OFFER.START.DATE
  • RECIPIENT.PHONE

Implementation

Upon implementation, this enhancement is available for all portals using Recruiting.

Permissions

The following existing permissions apply to this enhancement:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Offer Letter Template Management - Manage Grants ability to access and manage Offer Letter Template Management. This permission can be constrained by OU and User's OU. Creator constraints apply. This is an administrator permission. Recruiting Administration
Offer Letter Template Management - View Grants ability to access and view Offer Letter Template Management. This permission can be constrained by OU and User's OU. Creator constraints apply. This is an administrator permission. Recruiting Administration
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting