Update Roster

The Attendance and Scoring tab of the Manage Roster page allows administrators and instructors to manage attendance, enter scores, and pass/fail values. Options to download the roster and upload the roster with a bulk list of users are available on this tab.

To access the instructor-led training (ILT) session roster, go to ILT > Manage Events & Sessions. Search for the appropriate event and next to the event in the search results, in the Options column, click the View Sessions icon . This option is only available to users with permission to view sessions. Next to the session, in the Options column, click the View Roster icon . Click the Attendance and Scoring tab on the Session Roster page.

Download "Bulk Add Users" Template

To download an Excel spreadsheet for bulk uploading users, click the Download "Bulk Add Users" Template link. The spreadsheet will download to your computer in .xls format. Once you have downloaded and opened the spreadsheet, you can enter the User IDs of each user you want to add to the roster in the User ID column. If associated ILT emails should be sent to these users, type "Yes" into column F2 of the spreadsheet. Do not make changes to any other part of the spreadsheet.

Upload "Bulk Add Users" File

After adding the User IDs of the users you are adding to the roster and saving the spreadsheet to your computer:

  1. Click the Choose File button in the Users section of the Session Roster page.
  2. Search for and select your saved spreadsheet from your computer.
  3. Click the Upload Bulk Users button to finish uploading your spreadsheet to the Session Roster page. While the file is uploading, the Upload Bulk Users button disappears, and an "Upload is in progress" notification displays in the Users section.
    • If the upload is successful, the users are added to the roster, and the Upload Bulk Users button reappears on the page.
    • If the upload is unsuccessful, an error appears, which allows you to download the error file. The error file will provide a description of the error. You can correct the error and attempt to upload the corrected file.

Considerations

  • Only 100 users can be uploaded in a single "Bulk Add Users" spreadsheet.
  • While uploading, the following existing logic is adhered to:
    • The Seats Available count will increase automatically if the max registration for the session is exceeded.
    • Even if waitlists are disabled for a session, users can still be added using the "Bulk Add Users" spreadsheet, increasing the user count.
    • Users included in the "Bulk Add Users" spreadsheet will be added even if they do not satisfy any configured enrollment restrictions.
  • Users are added to the session, not to a session's individual session parts. Attendance of session parts is marked by the instructor.

Learning Assignment Tool - Bulk Users

When users are added to a roster in bulk using the "Bulk Add Users" spreadsheet, this training assignment is recorded on the Manage Assignments page of the Learning Assignment Tool (LAT). Administrators can filter the Manage Assignments page for bulk user adds that were made from session rosters by selecting the Created with ILT - Roster filter from the Source drop-down. This allows administrators to view the details of the bulk user add.