Learning Assessments (Open Beta) Enhancements - Overview

Learning Assessments are a reimagining of the legacy Test Engine experience. The first phase of this multi-release project was introduced with the February ’20 Release and focused on the administrator experience, with emphasis on assessment creation and assessment preview. The August ’20 Release added additional functionality to the open beta, in Stage environments only, by focusing on the end user experience and a simple version of the Attempts Review Page.

With an upcoming October '20 release patch, the expansion of the Learning Assessments open beta continues with the addition of the following features:

  • An assessment publishing workflow
  • Assignment of assessments via the Learning Assignment Tool (LAT)
  • Transcript support for assessments

Learning Assessment functionality is currently only available in Stage portals.

These new features will be made available in a post-release patch.

Exclusions

Because the Learning Assessments project remains in an open beta status, this functionality continues to only be available in Stage portals, and the following features included in the legacy Test Engine experience are NOT currently supported for Learning Assessments:

  • Dynamic assignment
  • Inclusion of assessments in curricula
  • Using assessments as pre-work or post-work
  • Transcript actions beyond launching and reviewing
  • Versioning
  • Localization
  • Images within assessments
  • Essay question type
  • Essay grading and the grader workflow
  • Subject association
  • Question categories
  • Question bank
  • Migration tools
  • Bulk upload tools
  • Bulk actions

The above list is not a fully comprehensive list of exclusions. Any feature not listed as available for assessments is not currently supported.

Implementation

Learning Assessments functionality is in an open beta status, and is only available in Stage portals. Learning Assessments are automatically available in Stage portals with the Test Engine enabled, to administrators with permission to manage the Test Engine. Note: Learning Assessments functionality and Test Engine functionality can currently both be active in the portal at the same time.

For more information about earlier phases of this beta project, released in February and August, please see the below documentation:

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Assignment Tool - Standard

Grants ability to create Standard (one-time) Learning Assignments to directly assign training to users. This permission can be constrained by OU, Provider, Training Item, Training Type, User, User Self and Subordinates, and User's OU. If this permission is constrained by Location, Provider, Training Type, or Training Item, then they can only assign training within the constraints. If this permission is constrained by OU, User, User Self and Subordinates, or User's OU, then they can only assign to and view assignments created by users within the constraints. This is an administrator permission.

Learning - Administration
Course Catalog - Update

Grants ability to manage and edit training items listed in the Course Catalog and also grants access to the Course Console, where training can also be managed and edited. This permission also grants access to the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission also allows administrators to reversion online courses via the Course Console page. This permission also allows administrators to access an Edit Training option for training items included as objectives in Development plans.

This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, User, User Self and Subordinates, and User's LO Availability. This is an administrator permission.

Note: Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration
Course Catalog - View

Grants access to view the learning objects in the course catalog and enables administrators to view the Course Console and the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, and User's LO Availability. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration
Test Engine - Manage Grants ability to create and edit/manage tests via the Test Engine. This permission can be constrained by OU, User’s OU, User, User’s Self, and User’s Subordinates. This is an administrator permission. Learning - Administration
View Transcript Item Grants ability to view details of learning objects that appear on the transcript (training record), by clicking on the name of the learning object. Users must also have the Bio About - View permission in order to access the transcript within Universal Profile. This permission can be constrained by OU, User's OU, User Self and Subordinates, User, or User's Self. This is an end user permission. Learning - Administration