Reporting - Subject Reporting

With this enhancement, a new Subject report type is available for Reporting 2.0, which includes new fields that allow administrators to report on learning subjects. The new Subject report contains three sets of fields:

  • Subject Fields - Set of fields which describe subjects
  • Subject User Fields - Set of user fields which describe users who have saved the subject to their Universal Profile
  • Subject Training Fields - Set of training fields associated with the subject

This enhancement will be made available in Stage on Jan 28 2020.

To have access to the fields in all three field sets, enable the Reporting 2.0 permissions for each set.

See the tables below for information about the new fields available within the Subject report:

Subject Fields

Field Name

Report Section

Field Description Field Type affected reports
Subject ID Subject The subject ID is a the unique identifier for a subject within a portal. Text Custom Subject Report
Subject Name Subject This field displays the name of the subject. Text Custom Subject Report
Parent Subject ID Subject This field displays the subject ID for the parent subject. Text Custom Subject Report
Subject Default Language Subject This field displays the default language for the subject (the creator's display language, as configured on their user record). Text Custom Subject Report
Parent Subject Name Subject This field displays the name of the subject's parent subject. Text Custom Subject Report
Equivalent Subject Name Subject This field displays the subject names of equivalent subjects. The value for this field is obtained from the Subjects Management page. Text Custom Subject Report
Equivalent Subject ID Subject This field displays the subject IDs of equivalent subjects. The value for this field is obtained from the Subjects Management page. Text Custom Subject Report
Parent Equivalent Subject Name Subject This field displays the name of the parent subject of any equivalent subjects. This field only displays the immediate parent of the subject. Multiple parent subjects display in individual rows. Text Custom Subject Report
Parent Equivalent Subject ID Subject This field displays the subject ID of the parent subject of the equivalent subject. This field only displays the immediate parent of the subject. Multiple parent subjects display in individual rows. Text Custom Subject Report

Visibility for the above fields is controlled by the following Reporting 2.0 permissions:

  • Reporting - Learning - Subject - Manage
  • Reporting - Learning - Subject - View

Note: Constraints cannot be applied to Subject fields.

Subject User Fields

The Subject User section is an alias for the User section. The Subject User section contains user fields which are available to the user building the report. In the context of the Subject Report, the users who appear in the Subject User fields are those who have saved the subject on their Universal Profile or via Learner Home.

Subject Training Fields

The Subject Training section is an alias for the Training section and contains training fields that are available to the user building the report, in addition to the following new fields:

Field Name

Report Section

Field Description Field Type affected reports
Training Title Subject This field displays the name for the training items associated with the subject. The value for this field is obtained from the Subjects tab in the Course Catalog for the training. Text Custom Subject Report
Training Object ID Subject This field displays the ID for the training items associated with the subject. The value for this field is obtained from the Subjects tab in the Course Catalog for the training. Text Custom Subject Report

Visibility for the above fields is controlled by the following Reporting 2.0 permissions:

  • Reporting - Learning - Subject - Training - Manage
  • Reporting - Learning - Subject - Training - View

The following constraints are available for the above permissions:

  • Restrict to Instructor
  • Restrict to Facility
  • Restrict to Training Type
  • Restrict to User's ILT Provider
  • Restrict to ILT Provider
  • Restrict to Training Item
  • Restrict to User as Instructor

Considerations

Work order requests for subject data will no longer be accepted as of the February 2020 release.