DMS Course Codes

If course code functionality is enabled and active in a portal, course codes are automatically generated when new learning objects (LOs) are created. However, prior to this enhancement, this functionality only applied to training created through the user interface (UI). Creating or versioning a material using DMS did not offer the option to generate a course code, meaning portals that use DMS may have some materials with associated course codes and other materials without associated course codes.

With this enhancement, any portal using a DMS integration can automatically generate course codes when materials are created or versioned through DMS. If the existing course code preference is enabled, any materials created or versioned through DMS will also be associated with a course code.

Use Case

Gia, a learning administrator for ACME Corp, uses course codes to manage training in ACME's portal. ACME also uses a DMS integration to create, version, and manage materials. Because course code functionality is enabled in ACME's portal, all of ACME's materials are associated with a course code upon creation or versioning through DMS, and Gia can easily manage ACME's training catalog.

Implementation

The existing preference for course codes must be enabled in the portal for DMS materials to receive course codes upon creation and versioning. This functionality will be available in Stage portals on Jan 28 2020 and will be available in Production portals on the Feb 7 2020 release. This enhancement only applies to portals using a DMS integration.

For information about enabling preferences for course codes: See Course Code Preferences.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Course Code -Edit Grants ability to edit Training Course Codes. This is an administrator permission. Learning - Administration
Course Code - Manage Grants ability to access and manage the Course Code Preferences. This is an administrator permission. Learning - Administration
Course Code - View Grants ability to view Training Course Codes. This is an administrator permission. Learning - Administration
Learning Preferences Grant access to Learning Preferences. This permission must be combined with other permissions in order for specific preference links to appear. This is an administrator permission. Learning - Administration